Office Facilities Assistant

  • Belfast
  • 15800
  • Full Time
  • Do you know someone who might be interested? Why not share this job

Donard Recruitment are working with one of the world’s leading utilities companies to recruit for Office Facilities Assistant.

My Client, an award-winning company have an exciting opportunity for a focused and highly motivated individual to join their customer service department as an analyst.

The office facilities assistant will be responsible to support the Facilities department in a wide variety of general administrative tasks ensuring excellent customer services are provided to the business.

The rate of pay is £15,800 per annum (this will increase in April) and is based on a 37-hour week.

Hours of work are Monday to Thursday 8.30am – 5pm & Friday 8.30am – 4.30pm.

 

Duties include

  • Fulfil staff requirements with regards to proactively monitoring, maintaining and distributing office-related supplies (except IT) throughout the business in response to both usage and demand.
  • Responsible for the maintenance of office equipment with regards to stocking, fault reporting and call out for repairs utilising pre-arranged contractual arrangements.
  • Assist with the administration of the office off-site archival system.
  • Ensure that all incoming and outgoing post is appropriately administered in a timely and accurate manner.
  • Process deliveries to the office in accordance with Company Procedure.
  • Assist in monitoring the general condition of the office building, reporting faults when necessary and liaising with the relevant outsourced Provider with regards to appropriate rectification.
  • Monitor Contractors coming onto site, arranging access, directing to an appropriate location and recording both time and task undertaken.
  • Provide Reception cover on an ad hoc basis as, and when, required.

 

Essential Criteria

  • A minimum of 1 years’ experience working in an office admin role
  • Basic IT skills including ability to use all MS Office packages, including excel.
  • Strong organisational skills with an ability to complete a wide variety of tasks/challenges throughout the office.
  • Excellent oral and written communication skills.
  • Ability to work independently with a methodical approach.
  • The ability to manage time and staff expectations with regards to the delivery of the required service is essential.
  • The successful candidate shall be an energetic individual capable of performing a variety of hands on tasks – often within pre-determined time constraints – by way of service provision to the many departments within the organisation.

Closing Date is 3rd February 2020.

Any shortlisted candidates will have to complete an application form.

Closing Date:
Job Closed

Job Reference Number:

To apply for this job send your CV to
info@donardrecruitment.com or call 028 9099 6195
quoting the reference

or

Apply for job
There is a file size limit of 2MB, if your CV is larger than this please leave this section and email your CV to info@donardrecruitment.com

[recaptcha size:compact]