Office Facilities Assistant

  • Belfast
  • 15800
  • Full Time
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Donard Recruitment are working with one of the world’s leading utilities companies to recruit for Office Facilities Assistant.

My Client, an award-winning company have an exciting opportunity for a focused and highly motivated individual to join their customer service department as an analyst.

The office facilities assistant will be responsible to support the Facilities department in a wide variety of general administrative tasks ensuring excellent customer services are provided to the business.

The rate of pay is £15,800 per annum (this will increase in April) and is based on a 37-hour week.

Hours of work are Monday to Thursday 8.30am – 5pm & Friday 8.30am – 4.30pm.


Duties include

  • Fulfil staff requirements with regards to proactively monitoring, maintaining and distributing office-related supplies (except IT) throughout the business in response to both usage and demand.
  • Responsible for the maintenance of office equipment with regards to stocking, fault reporting and call out for repairs utilising pre-arranged contractual arrangements.
  • Assist with the administration of the office off-site archival system.
  • Ensure that all incoming and outgoing post is appropriately administered in a timely and accurate manner.
  • Process deliveries to the office in accordance with Company Procedure.
  • Assist in monitoring the general condition of the office building, reporting faults when necessary and liaising with the relevant outsourced Provider with regards to appropriate rectification.
  • Monitor Contractors coming onto site, arranging access, directing to an appropriate location and recording both time and task undertaken.
  • Provide Reception cover on an ad hoc basis as, and when, required.


Essential Criteria

  • A minimum of 1 years’ experience working in an office admin role
  • Basic IT skills including ability to use all MS Office packages, including excel.
  • Strong organisational skills with an ability to complete a wide variety of tasks/challenges throughout the office.
  • Excellent oral and written communication skills.
  • Ability to work independently with a methodical approach.
  • The ability to manage time and staff expectations with regards to the delivery of the required service is essential.
  • The successful candidate shall be an energetic individual capable of performing a variety of hands on tasks – often within pre-determined time constraints – by way of service provision to the many departments within the organisation.

Closing Date is 3rd February 2020.

Any shortlisted candidates will have to complete an application form.

Closing Date:
Job Closed

Job Reference Number:

To apply for this job send your CV to or call 028 9099 6195
quoting the reference


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