Personal Assistant – Belfast – £24 – 27K

  • Belfast
  • 24000 - 27000
  • Full Time
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My client have an exciting opportunity for an experienced Personal Assistant to join their team to work closely with the CEO, this role is sure to offer the successful candidate a diverse role where no two days will be the same.

The purpose of the Personal Assistant is to undertake a full range of secretarial, administrative and financial duties to ensure the efficient and effective running of the organisation.

The main responsibilities of the Personal Assistant include but are not limited to:

  • Act as first point of contact, both incoming and outgoing, within the organisation for board members, members and stakeholders
  • To assist the CEO in organising their administrative workload. Liaising with the CEO regarding the events of the day and following up resultant actions
  • Maintain complex diary management, arranging appointments and meetings as appropriate and ensuring the CEO has all relevant papers to be discussed
  • Assemble and prepare papers required by the CEO to attend meetings, prepare reports, or reply to requests for information
  • Maintain clear and effective digital and hard copy filing, records and other systems, including board/internal meetings and correspondence, and to keep them updated
  • Maintain clear and effective financial systems, including invoicing, and follow up accounts payable, action direct debits, electronic transfers and reconciling bank accounts
  • Coordinate production of the relevant financial management information for the Chief executive, Board’s Officers and Members as required
  • Maintain the organisations media channels, including posting press releases etc. on digital platforms (website / social media), e-zine and text

 

The successful Personal Assistant will have the following skills and Qualifications:

Essential

  • Strong education background
  • Minimum 3 years experience in an administrative role to include one year in a senior role
  • Excellent organisational skills with a flexible and innovative approach to deal with changing situations and new opportunities
  • Effective verbal and written communication skills to be able to deal with people of all levels
  • IT literate with experience in Microsoft Word, Excel, Access, PowerPoint & Outlook

 

If you are highly motivated with the aptitude to learn new skills quickly and easily and are interested in learning more about this role & company please contact Lois on 02890996195 to discuss

Closing Date:
24 October 2019

Job Reference Number:

To apply for this job send your CV to
info@donardrecruitment.com or call 028 9099 6195
quoting the reference

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